Healthcare Administrator Job Description Template

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Written by Kayla Tyson Editor, B2C Content, IntelyCare
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Reviewed by Diana Campion, MSN, APRN, ANP-C Education Development Nurse, Content Writer, IntelyCare
A healthcare administrator speaking with her staff.

A healthcare administrator is responsible for overseeing the operations of a healthcare organization, such as a hospital, skilled nursing facility, clinic, or other medical facility. They are tasked with creating an environment that provides high-quality patient care, maintains compliance with regulations, and operates efficiently. If your facility or residence has an opening in this role, a strategic healthcare administrator job description can help you find qualified candidates.

The possible functions of an administrator in an organization vary widely, yet leading a group of nursing professionals almost always requires management skills, experience in the medical world, and the ability to work as part of a team. This optimized template is modeled after a nursing home administrator position. Be sure to edit the posting with details accurate to your organization, referring to the ideas and pointers in each section for guidance.

Healthcare Admin Job Description

Tips: The first section of your administrator job description should start with information about your healthcare organization. Focus on what sets you apart: culture and values, recognitions and awards, and any other designations that convey a strong reputation. This is your chance to make a good first impression, so include any benefits that can help you rise above your competitors.

Next, describe the details of the position, such as the care options offered at the facility, the reporting structure, and the working environment the administrator will be responsible for. Some candidates may be new to the area, so you might also include information about the location, including key attractions, facility amenities, or transportation options.

Healthcare Administrator Job Benefits

Tips: Now that you’ve gotten their attention, follow your introduction with a clearer breakdown of the benefits associated with the role. This will further convince the applicant that your organization invests in the wellbeing of its employees. Before you post specific benefits, be sure to check with your human resources department about the wording so you don’t include any misleading information.

Template:

  • Scheduling flexibility
  • Paid time off (PTO)
  • Retirement plans: 401(k) or pension
  • Medical, dental, and vision coverage for employee and family
  • Professional development opportunities
  • Employee wellness: gym memberships, wellness coaching, and more
  • Childcare options

Duties and Responsibilities

Tips: Once an applicant hears about the perks of the position, they’ll want to know about the required tasks. List key job duties in order of importance. You’ll find some general admin roles and responsibilities for a long-term care facility in the template, but remember that healthcare administration tasks can differ. Make sure to add specifics for your facility to give the candidate a clear idea of the particular role.

Template:

  • Ensure facility compliance to laws and regulations
  • Hire and train new nursing staff
  • Cultivate a workplace culture that prioritizes patient safety and employee wellness
  • Evaluate nursing staff based on best practices and current regulations
  • Oversee and monitor the accuracy of clinical records
  • Monitor budget and expenses
  • Develop resident and family support systems and community outreach programs
  • Manage quality assurance initiatives to improve patient outcomes
  • Track and assess progress toward short- and long-term goals for the facility
  • Facilitate open lines of communication among staff, patients, and families

Compensation and Shifts

Tips: Information about compensation can be extremely valuable to candidates. Even if you don’t have an exact number, consider including a pay range. This will help set clear expectations and avoid a lengthy interview process with a candidate whose compensation requirements aren’t in alignment. This section is also a great place to mention any additional pay associated with the role: bonuses, overtime, or other compensation in addition to salary.

Applicants will also appreciate details about the expected scheduling for the role, whether it will be overnight, a rotating schedule, or include weekends. Additionally, if your facility provides specialized types of care, explain that here so candidates can picture the types of patients and staff they will oversee.

Template:

  • Healthcare administrator salary range: $60k-120k per year
  • Commitment incentives
  • Option for overtime and holiday pay
  • Bi-weekly or weekly pay periods
  • Expected shift scheduling
  • Facility care options: assisted living, skilled nursing, memory care, or others

Healthcare Administrator Qualifications

Tips: Now, list the qualifications you are looking for in a candidate. Make sure to limit this list to skills that are absolutely necessary, as candidates are less likely to apply if their qualifications don’t perfectly match. If you do want to include preferred skills in your administrator job description, label them as such to ensure that qualified applicants will still apply.

Template:

  • Proven competency in healthcare management
  • Experience with staff development
  • State nursing home administrator license
  • English language proficiency and strong interpersonal skills
  • Knowledge of healthcare regulations
  • Proficiency with digital tools and software
  • Up-to-date state licensure as a registered nurse
  • Bachelor’s degree in healthcare administration
  • Master’s degree in healthcare or business administration preferred
  • Three to five years of leadership experience preferred

Call to Action

Tips: The final component of your healthcare administrator job description is to outline next steps. Explain the process for applying, whether through your company website, a job board, or email. This is your last impression, so be thoughtful about your wording to get prospective applicants excited about applying.

Template: 

Ready to put your leadership skills to use? Take the next step in your nursing career by submitting an application on our company website today.

Need Staffing Support? We’ve Got You Covered

We’ve helped you craft a healthcare administrator job description, but did you know that we can fill open shifts in your facility for you? A partnership with IntelyCare offers you access to the qualified nursing professionals that your facility needs without a lengthy hiring process.