Management Assistant

Rutgers, The State University of New Jersey, is seeking a Management Assistant in the Department of Anesthesiology within the New Jersey Medical School (NJMS).

The Management Assistant performs a wide variety of administrative and support services within the Department of Anesthesiology/Pain Management. Assist in the planning and support of program activities and coordination of office operations.

Among the key duties of this position are the following:

Plans and schedules the work of the department’s secretarial/administrative section to make maximum effective utilization of employees, equipment and materials within budgetary requirements.
Responsible for personnel matters for the department/division; maintains time and attendance records, ensures timely completion of forms for Human Resources, Payroll, etc.
Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.
Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
Composes correspondence, creates and maintains databases and spreadsheets as required.
Coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds. Responsible for PO’s, Check Requests, travel reimbursement, etc.

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